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DMS-5 Integrated Dealer Management for Motor Dealers

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HOME DMS-5 Integrated Dealer Management for Motor Dealers
Free DMS with Symphony packages

Know the true profit in every vehicle.

DMS-5 puts purchase invoices, preparation costs, supplier spend, sales invoices, VAT margin and final profit directly inside each stock vehicle.

Vehicle-by-vehicle costsProfessional invoicesLive profit position
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DMS-5 Invoice and Costs vehicle screen
Connected across the Car Dealer 5 platformDMS-5 already knows your customers and helps keep every vehicle record complete.
Customers ready to selectEvery enquiry builds your database automatically

Leads added internally and enquiries received through all website forms automatically create the customer record, ready to select when raising invoices.

Workflow keeps data currentMissing purchase prices are actively flagged

Workflow reminders nudge your team to complete missing purchase prices, helping keep costs, margins and vehicle profit accurate.

One vehicle from purchase to profit

A complete financial record around every stock vehicle.

The page follows the way the system is actually used: buy the vehicle, record the costs, create the invoices and see the true return.

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01

Buy Vehicle

Record purchase date, supplier and purchase price.

PI
02

Purchase Invoice

Create a professional purchase invoice and payment record.

£
03

Add Costs

Track preparation, repairs, transport, valeting and fees.

SI
04

Sales Invoice

Raise sales, finance and refund documentation.

VAT
05

Calculate VAT

See VAT margin and reclaimable VAT for the vehicle.

↗
06

See True Profit

Understand the actual return after every cost is included.

DMS-5 vehicle financial summary
1

Know exactly what every vehicle has made.

The Invoice / Costs screen brings the purchase price, sale price, gross SIV, net profit, VAT margin and claimable VAT into one clear vehicle-level summary.

  • Purchase and sale values remain attached to the individual stock vehicle.
  • Costs and VAT calculations update the live profit position as records are added.
  • Workflow can flag missing purchase prices before incomplete records distort the figures.
Purchase£8,350
Sale£13,495
Net Profit£3,992
2

Never lose track of hidden preparation costs.

MOTs, tyres, valeting, PDR, advertising fees, fuel, commissions, warranties and servicing are recorded against the correct vehicle rather than being lost elsewhere.

  • Frequently used default costs can be selected and adjusted for the vehicle.
  • New one-off costs can be added at any stage of the invoicing journey.
  • Supplier, VAT, date, value, supporting file and notes can be retained together.
Tyres£465.73
Fees£442.80
Warranty£175.62
DMS-5 vehicle costs
DMS-5 purchase invoice
3

Create professional purchase invoices in seconds.

Produce a branded PDF containing dealer details, seller information, vehicle data, payment details and signature areas without rebuilding documents manually.

  • Raise the purchase invoice directly from the vehicle record.
  • Record payment method, payment date and any remaining balance.
  • Apply your chosen branding, title, contact information and disclaimer wording.
4

Create clear sales invoices with payment breakdowns.

Show the customer, vehicle, reservation fee, balance, payment dates and remaining amount in one professional sales document.

  • Existing customers created from website enquiries or internal leads are ready to select.
  • Reservation fees, finance amounts and multiple payments can be itemised clearly.
  • Default or custom sales disclaimers can be included on the finished invoice.
DMS-5 sales invoice
5

Keep finance payments and refunds documented.

Refund documents can include finance company details, delivery information, deposits, balances, dealership terms and a clear zero balance.

  • Keep the refund linked to the original customer and vehicle transaction.
  • Show deposits, finance settlement and balance movements in the payment table.
  • Retain the dealership terms and transaction trail in a professional PDF.
DMS-5 sales refund invoice
DMS-5 invoice setup and branding options
6

Set every invoice up around your dealership.

Control how invoices look and what information they contain before your team starts raising documents.

  • Choose the site logo, footer logo, a custom logo or text-only presentation.
  • Set invoice background, footer text, company name, address and displayed contact details.
  • Use default wording or create custom purchase, reservation and sales invoice titles.
  • Add default or custom invoice disclaimers to the documents your dealership produces.
  • Choose whether VAT appears in the title and adjust invoice font size and colour.
DMS-5 can also raise independent invoices for other items outside a specific vehicle sale, giving the dealership a broader general invoicing facility when required.
Clear package distinction

Dealer Admin is standard. Symphony adds DMS-5.

Leads, diary, workflow and customer records sit inside the standard system. Symphony-related packages add the invoicing and vehicle financial management shown above.

Included with every Car Dealer 5 website

Dealer Admin

✓Website enquiries
✓Lead management
✓Diary
✓Workflow
✓Customer records
Included with Symphony-related packages

DMS-5 Invoicing & Vehicle Financials

✓Purchase invoices
✓Sales and refund invoices
✓Vehicle costs
✓Supplier records
✓Profit and VAT information
✓PDF documents and reports

Already using another DMS?

Continue using DealerKit, Motordesk or another system while benefiting from your Car Dealer 5 website, leads, diary and workflow. Symphony is available for dealers who also want DMS-5 invoicing and vehicle financial management.

Get an instant quote Talk to our team